Assistant Wanted
Author/journalist is looking to find a part-time (contract) personal assistant based in the Pittsburgh region who can help me bring order to chaos using your scheduling, organizational, research and professional engagement skills. I need help staying on top of all of the projects I am working on. You would work mostly remotely, but we would have regular face-to-face meetings to ensure we stay on target. If you have an interest in writing articles and/or creating online content, I will certainly provide you that opportunity, but the organizational aspects of the job are the top priority.
To learn a bit more about me and my work please explore vagabond-adventure.com and chipwalter.com.
Resume and references required.
Key Responsibilities:
Administrative Support:
Schedule and manage personal and professional appointments.
Coordinate travel arrangements and itineraries.
Manage email correspondence and prioritize communications.
Maintain and organize digital files, including travel photos, book drafts, articles, drafts of articles, pitches, reviews etc.
Maintain calendars and to-do lists to ensure deadlines and commitments are met.
Assist with developing book promotions, scheduling speaking engagements, podcasts and coordinating with event organizers. Ability to communicate effectively is key.
Research and organize notes for current research and upcoming novels, travel and non-fiction.
Proofread and format documents, including manuscripts, travel articles and promotional materials.
Skills Required
Excellent written and verbal communication skills.
Proficiency in photo organization and basic copy-editing.
Extreme attention to detail, honesty and ability to handle confidential information.
Tech-adaptable; able and willing to learn new tools and systems if needed.
Proficiency, or the ability to learn productivity and online collaboration tools (e.g., Google Workspace, Google Maps, ChatGPT, Apple platforms like Apple Notes, Apple Photos etc…).
Familiarity with website management platform Squarespace or the ability to learn its basics.
What You Get Out of This
Opportunity to work closely with a seasoned author, traveler, documentarian, novelist, screenwriter and journalist.
A dynamic and varied workload with room for creativity and growth.
A chance to contribute and become part of exciting projects and learn new skills.
Scope & Compensation
This is a contract position (1099).
Project duration: 6-12 months.
Estimated hours vary: 10-20 hours per week.
How to Apply
Please submit your resume, a brief cover letter highlighting your relevant experience, and references to Eric at solutionspace@gmail.com. Applications will be reviewed on a rolling basis until the position is filled.